Canton Document Storage
Do you know how much time and effort your staff spends on document storage and retrieving documents? Do you have a policy or system for how long to retain documents? How much time does it take your staff to look for a specific file? What happens when a file isn’t found? What do they do then?
Record Nations Canton will link you with document storage pros who will help you to structure an affordable and secure storage process for your physical and digital files. In Massachusetts, law offices have to retain files for at least six years after a legal matter is resolved. And healthcare providers have to keep patient files for at least seven years after the last patient visit. That means a lot of your office space is taken up by paper and clients that aren’t generating revenue for you anymore.
Business Storage Options
- Physical Document Storage
Moving your paper files away from your office frees up usable square footage and your documents can be stored in a secure environment. Record Nations’ network partner facilities will ensure that your files are protected during all kinds of disasters, are monitored 24/7 and have temperature controls to safeguard paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files are stored safely away from your workplace. You could also decide to keep them in your office while also having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will ease your workflow by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free service quotes from storage providers in your area. Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today!
