Document Management Services Milpitas, CA

The best storage for physical documents is off site while the best storage for digital files depends on your specific needs. Cloud storage and electronic document management systems are highly secure and work well for most businesses and homes. Record Nations has highly trained experts that are able to match you with the most affordable local service for your exact needs.

Large amounts of physical documents are best stored in secure, 24/hour climate controlled facilities. These highly monitored facilities track your retention periods, keep your files safe, and mitigate liability.

Founded over a decade ago, Record Nations is the nation's trusted source for secure, affordable document management tools such as storage, scanning, and destruction. Once you call us or fill out the form, our amazing team provides you with free, customized, no-obligation quotes from local businesses for your project.

Off site storage is highly secure. Facilities are monitored by vetted personnel. They are climate controlled to keep your files safe from natural disasters and environmental harms. Our partners help you manage retention periods to help you maintain compliance. Off site storage is generally safer than your home or business as they are more difficult to access, prevent damage, and reduce loss of documents.

Document scanning is the process of converting physical documents into digital format. It involves using a scanner or specialized equipment to capture images of paper documents and store them as electronic files.

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

The level of security in the scanning process depends on the document scanning service. Our service providers are reputable and ensure the utmost security measures throughout their practices. We at Record Nations prioritize confidentiality and integrity through measures such as physical security, restricted access, encryption, and secure destruction of original documents.

Almost any type of document can be scanned, including paper documents; photographs; large format documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more. Document scanning services can handle documents of different sizes, shapes, and formats.