The benefits of moving your documents and data to a cloud storage solution appeals to many businesses. However, there is always some amount of risk involved when migrating to the cloud. In addition to the risk that malware and ransomware will prevent access once the cloud is in use, there’s data breach risks as well. Any of these could paralyze your business. It can have leaders questioning just how reliable cloud storage is.
However, cloud storage has progressively increased its security measures to avoid these and other risks to the data being stored. Today’s solutions are well-equipped to reliably store data while effectively protecting data from a myriad of dangers.
What Makes Cloud Storage Reliable
As we’ve mentioned, the cloud storage solutions on the market today offer robust security features that help protect your data from a number of different threats. Let’s dive into some of the most popular security-centric cloud storage capabilities and features.
Two-factor Authentication
Two-factor authentication is a security feature that requires two forms of information to sign in to the cloud. Once a user signs in, they’ll also receive a temporary code via email or text that they must use to complete sign-in. This set-up prevents hackers from logging in, as they’ll still need the temporary code that’s sent to the actual user’s account.
On-demand Access
Because cloud storage is accessed via the internet, it’s incredibly easy for anyone to find what they need when they need it. Whether your teams are on-site, hybrid, or fully dispersed and remote, all team members can access the documents they need to collaborate and maintain productivity.
Access Controls
Access can be easy and secure at the same time. Cloud storage often has access control features that let you set guidelines for who can access which documents. With custom access rules, you can track who’s working with specific files and data for easier version control.
Network permissions and server access also play a key role. If you’re hosting the documents on an internal server, make sure to set up a VPN to your server location. This will limit access and help mask the connections made to the network. Wired office networks make security easy, as they require a physical connection. However, your company likely runs a wireless network as well. For this, ensure that you have authentication enabled.
Encryption
Encryption and proper access permissions are key to a secure cloud storage service. Many cloud storage providers offer encryption features, which can add to your company’s existing encryption protocols.
Automatic Backups
With automatic backups, cloud storage becomes much more reliable than physical document storage. Data is automatically backed up with no need for manual intervention. This means you get hands-off assurance that you’ll have access to your data.
Not only does this make every-day tasks easier, but it also ensures workflows aren’t impacted by server issues or natural disasters. If your local or primary server goes down, all you have to do is grab the files from the secondary server. If the power goes out where the server is located, your data is backed up and still available to you.
Environmental Controls
In addition to automatic backups, environmental controls also help protect your information from natural disasters. You’ll have access to your data via backup, and you can rest assured the servers that house it are safe from fire, flood, and drastic temperature changes.
Reliable Cloud Storage With Record Nations
Looking for cloud storage tips? Record Nations can help connect you with cloud storage professionals who will walk you through the process of selecting a cloud storage company. In addition, we can help you convert your paper records to digital copies by scanning the documents for you, or destroy them if they’ve reached their retention requirements. Our document management systems and solutions will keep your records safe and easy to access.
To get started, fill out the form, use the live chat, or give our experts a call at (866) 385-3706. Our team will help you find the cloud solution for your business.
