Over the years, there continues to be a shift towards the use of technology and environmentally friendly initiatives. One way that combines the two is using less paper, and this can be done through scanning services. Not only is scanning beneficial to regular documents but large format documents as well.
Large format scanning offers many benefits to businesses around the world. Scanning transforms any document into a digital format. However, large format scanning specializes in scanning large documents, such as blueprints and architectural drawings.
Benefits of Large Format Scanning
There are many reasons why you may use scanning. However, there are additional benefits to scanning large formatted documents, including image quality, different types of files, unlimited storage space, create backups easily, and long-lasting digital copies.
Image Quality
A major benefit of scanning documents is that there is no disruption, downgrade, or compromise in quality. Document scanning takes the very document and transforms it into digital. All of this is done without reducing the quality of document.
Instead of copying the document over and over, documents can easily be distributed digitally which will not sacrifice the quality. This make collaboration easier because there won’t be smudges, shadows, and black spots copiers tend to leave.
Different Types of Files
Because the document is digital, you can convert it into any file format you need, including .PDF, .TIFF, .DWG, .DXF, and .JPEG. Around the office, this is essential to sending to different parties depending on their specific needs within the project.
For example, one coworker may need one format while the next needs a different one. All of this is customizable and possible though scanning large documents.
Unlimited Storage Space
Storing large quantities of oversized documents can be challenging and costly, especially when it comes to physical storage space. However, digitizing these documents provides virtually unlimited storage capacity in digital formats, significantly reducing storage fees and freeing up valuable office space.
Paper documents often require extensive space, such as entire rooms filled with shelves and filing cabinets, to organize and store them properly. By scanning and digitizing these documents, businesses can eliminate the need for bulky physical storage solutions. The reclaimed space can then be repurposed for more productive uses.
Additionally, you can easily integrate digitized documents into a Document Management System (DMS), simplifying the organization, retrieval, and sharing of information. With the use of Optical Character Recognition (OCR) technology, scanned documents become fully searchable, enhancing efficiency and accessibility. Furthermore, digital files can be securely stored in the cloud, providing remote access, backup, and scalability without the physical constraints of traditional storage. This not only saves space but also streamlines document management and enhances collaboration across teams.
Create Backups Easily
Another benefit to digital copies is the ability to create back up copies. This keeps documents secure and recoverable in the event of a disaster. Digital copies could be a backup to the physical copy which helps to preserve the document as well.
Long-Lasting Digital Copies
Another essential piece of scanning documents is the longevity. When documents are scanned, they are essentially being preserved in time.
While you are able to make changes and edit it, the basic document essentially remains intact. That means that the documents will last for however long you need them or simply remain in digital archives forever.
Need Large Format Scanning? We Can Help
Large documents can be hard to handle. However, large format scanning services make it a lot easier to get your documents digitally.
If you need help scanning your oversized and large documents, let Record Nations help you through the process. Additionally, we’ll make the process as easy as possible.
Start the process by simply filling out the form, giving us a call at (866) 385-3706, or contacting us directly using our live chat. Afterwards, you’ll receive quotes from top professionals in your area, and you can choose the best one for you.
Frequently Asked Questions
Common large format sizes include documents that are 18 inches wide or more, such as architectural blueprints, engineering drawings, posters, maps, and banners. Common sizes include 18″ x 24″ (ARCH C), 24″ x 36″ (ARCH D), and 36″ x 48″ (ARCH E), among others. Some scanners can handle documents up to 60 inches wide or more.
There are a variety of large documents, but here are certain industries most popular large format documents:
Architecture and Engineering: Blueprints, CAD drawings, and construction plans.
Marketing and Advertising: Posters, banners, point-of-purchase displays, and trade show graphics.
Government and Education: Maps, charts, and large-scale presentations.
Yes, it’s helpful to remove staples, bindings, and any debris. Also, ensure documents are as flat as possible for the best scanning results. Most providers will handle the preparation process as part of their service.
After scanning, the provider will return the documents to the client, securely store them, or shred them, depending on the client’s needs and privacy considerations.
Fragile documents are handled with care by trained professionals. Scanning providers may use special protective sleeves, flatbed scanners, or other methods to avoid damage during scanning.
Resolution for large format scanning typically ranges from 200 to 600 DPI (dots per inch), depending on the quality required. Higher resolutions (600 DPI or more) are used for detailed documents like maps or artwork.
Yes, large format scanners can handle color, grayscale, and black-and-white documents. The choice depends on the document type and the desired quality of the digital file.
