Document Scanning Services in Birmingham, AL

Birmingham Document Scanning

Record Nations Birmingham knows that document scanning in Birmingham is just the first step in your journey to going paperless! Before you start scanning, our trained staff at Record Nations Birmingham will link you with local experts in our provider network. They’re Birmingham-area professionals that will help you to simplify the way you handle paperwork in your business. Even if you don’t have a business storefront and you want to streamline the way you handle paper for a home-based business or personal use, Record Nations will link you with efficient and affordable document scanning services near you.

We make scanning as budget-friendly for you as we can by connecting you with several local companies that will offer their best pricing. They’ll listen to your needs and customize your document scanning project. Record Nations’ local network of providers can work with any number or size of documents. They’ll help you to streamline your office processes, get organized and have more time on your hands than you ever thought possible!

Document Scanning Solutions

Record Nations has a curated network of expert scanning providers in the City of Birmingham, and Counties of Shelby and Jefferson. Their commercial scanning equipment can easily digitize all kinds of documents. Digital files simplify how you process paperwork in your business. Our provider network offers storage choices for files, and the capability to edit and share digital files. Let us know how you would like your scanning service to be customized for your unique business needs. Our specialty is finding solutions for you! Document scanning should make your life easier, not more complicated.

Our provider network can handle and simplify the scanning process by doing the following:

Remove bindings to prep documents for scanning.
Identify single and double-sided documents to speed up scanning.
You choose whether to Index by page or by entire document
Optional Optical Character Recognition (OCR) so that documents can be revised if the need arises later.
Placement of converted files on your choice of medium; CDs, DVDs, or cloud storage.

Is Professional Scanning Really Needed?

The professional scanning companies in Record Nations’ network are dedicated to protecting the security and confidentiality of your files, while saving you both time and money. They care about the profitability of your business.

Scanning your business documents makes it more difficult for unauthorized individuals to access your files. Your digitized files will be encrypted and you can track who retrieves a particular document from your list of approved individuals. This new method of file-sharing simplifies work processes for your employees. You’ll be amazed at the extra square footage that you’ll have when old paper files are scanned, digitized and removed.

Once the scanning process is finished, the document scanning company will treat your physical files according to your agreement. You can choose between having the documents returned to you, stored securely in a remote location away from your office, or confidentially shredded.

Start the Process of Document Scanning & Records Storage Today.

Call our trained staff at (205) 409-7363.

Abbo

San Diego, CA

"Very friendly and professional service. We heard back from their partners in a timely fashion. We are so pleased with the results. We highly recommend Record Nations."

George

Boston, MA

"Really helpful in getting me connected to a local document management company. Much appreciated."

Deborah

Washington, DC

"Great Customer service, Very friendly with a pleasant attitude and very responsive to my questions. VERY attentive to my needs. Much appreciated."

Get a Free Quote in Minutes!

Fill out our form below and we'll contact you with a free quote within 30 minutes during normal business hours.

Service Type:*

Zip/Postal Code:*

Description of Service:

Name:*

Company

Phone Number:*

Email:*

Back

How Much Does Professional Document Scanning Cost?

Professional document scanning services can range in price from 7-12 cents per page depending on where you’re located, how many documents you have, and which company you select for your project. Find out more about estimating your document volume and pricing here. Price per page is just one aspect of the project—other requirements can impact this price. Our team will be sure to offer you all the information available to ensure you get the service you need.

The quote for scanning documents is determined by several things: specialized scanning (OCR, redaction, indexed, non-indexed); timeframe of the project; number of pages and if they are double-sided; digital systems already in place within the organization; and the scanned documents must be compatible with them.

Scanning Services

Blueprints

Microfilm

Microfiche

Large Format

CAD Drawings

Medical Records

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

Live Agent

Fill Out A Form

(205) 409-7363

Document Scanning Process

Step 1Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 2Contact

Contact Record Nations by filling out the form or giving us a call to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 3Schedule Your Service

Local service providers in Birmingham will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 4Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 5Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.

Why Choose Record Nations

Fast Turnaround

Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.

Nationwide Coverage

We have partners all over the United States and Canada.

20+ Years

Record Nations has over two decades of experience matching customers to the right services.

Partnered with the Best

We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.

Compliance and Safety

Compliance and security are important to Record Nations and our partners. Our nationwide network of providers follows relevant federal, state, and local guidelines. Discover the safety benefits of professional document management with Record Nations.

Fill Out A Form

(205) 409-7363

What to Do with Scanned Documents

Cloud Storage Services

Cloud services allow your organization to store, edit, and share files online, seamlessly. Securely retrieve all your documents once they have been professionally scanned, tagged, and indexed. The cloud is an easy and affordable way to access and share.

Digital Storage Services

Digital document management systems allow a company to experience improved efficiency. Reduce the time it takes to manage, store, and file your documents. A document management service allows authorized employees access to documents they need anywhere and collaborate easily.

Document Shredding

Once documents have been scanned or their retention schedule is up, they can be easily disposed of through safe, secure document destruction services. Simply throwing away documents is not a secure way to dispose of information.

Off Site Document Storage

Record Nations’ partners offer offsite records storage services for projects of all sizes. Our partners’ storage facilities are climate-controlled, monitored, and highly secure. They also offer document retrieval services for convenient access for authorized persons.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

Live Agent

Fill Out A Form

(205) 409-7363

Frequently Asked Questions

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How long does it take to complete a scanning project?

Project completion times depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our scanning service can digitize a wide range of documents, including paper documents; photographs; large format documents; architectural documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more.

What file formats do you provide?

We offer various file formats, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Are there any size or quantity limitations for document scanning projects?

Our network of providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

Our connected providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.