Backup Tape Vaulting Services
Preserve Your Data with Record Nations’ Offsite Tape Vaulting Services
Keeping your data safe is increasingly difficult as tech continues to evolve. But you can use technology to your advantage with offsite tape vaulting services from Record Nations. We’ve got a strong partner network that’s experienced in safeguarding data through tape vaulting, which includes precise quality control and security measures to give you peace of mind.
Our local professionals lead with security and accessibility and comply with state, federal, and industry regulations to ensure privacy and compliance for individuals and businesses. Take the first step toward preserving your data and call Record Nations for offsite tape vaulting services today.
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The Tape Vaulting Process
1. Assess Your Needs: Gather and organize the data and materials that need to be preserved. Categorize them, determine their importance, and identify any unique requirements like size, quality, or security considerations..
2. Contact Record Nations: Fill out the form on our website or call us at (866) 385-3706. We’ll help you choose the right service and connect you with local tape vaulting professionals.
3. Get Your Free Quote: The local providers will reach out to you with quotes, allowing you to make the right choice for your tape vaulting needs.
4. Schedule Your Service: Once you’ve chosen a provider, you’ll schedule your service with them and prepare your items for handoff.
5. Get Your Items Processed: Once your provider has your items, they’ll process them in a secure, climate-controlled offsite facility to ensure they’re safe and secure.
6. Ongoing Service: Your tape vaulting provider will rotate your items regularly to avoid damage over time. If you need to access your items at any time, your provider will assist.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
What is tape vaulting?
Tape vaulting is a data storage strategy used by businesses to securely store backup tapes or other media offsite in a dedicated facility known as a “vault.” The primary purpose of tape vaulting is to provide an additional layer of protection for critical data by storing backup copies in a secure, remote location separate from the primary data center or production site.
How do tape vaulting services work?
1. Assess the volume and scope of your vaulting project. Evaluate the volume of data and materials that require secure storage. Consider the types of information you’ll be archiving, their criticality, and any regulatory or compliance requirements associated with them.
2. Call Record Nations at (866) 385-3706, live chat, or fill out the form for free, customized price estimates. Our experts are well-versed in understanding the intricacies of tape vaulting services and can guide you through the process.
3. Once you’ve reviewed your customized price estimates and are ready to proceed, the next step is to schedule the data and materials transfer. Our network of trusted local providers is equipped to handle the logistics of transporting your tapes to our secure facilities. You can choose a convenient time for the transfer that aligns with your operational needs.
4. The service provider you choose will safely and securely transport your tapes to their off-site facilities to be stored and rotated based on your tape needs. When your tapes are past their retention period, they will safely be removed and disposed of or returned to you if needed.
How secure are the tape vaulting facilities?
Our service providers’ off-site facilities include 24/7 security and monitoring, access controls, and environmental controls, such as climate controls and fire suppression. All of our service providers also comply with state and federal regulations regarding data privacy.
How much do tape vaulting services cost?
The price of your tape vaulting service will depend on the number of tapes you have, the extra security measures you require, and any other special requests. Your service provider will give you an accurate price quote when you contact us with the details of your project.
How can I retrieve my tapes in case of emergency or disaster?
You will be able to request the retrieval of specific tapes in the event of a data loss, emergency, or other disaster. Our service providers offer 24/7 access and retrieval for your tapes. Tapes can be returned within the same day or the next business day, and most providers will also offer emergency retrieval services.
Is rotation included in my tape vaulting service?
Yes, rotation is included with your tape vaulting service. Your tapes will be rotated and backed up regularly based on your needs.
What data should I keep on my tapes?
Businesses often use tape storage for long-term archival purposes, especially for data that is infrequently accessed but still needs to be retained for compliance, legal, or historical reasons. Here are some examples of documents and data that businesses may store on tapes:
- Backup Data
- Financial Records
- Legal Documents
- Medical Records
- Historical Data
- Research Data
- Compliance Data
What other type of media can I vault?
Our service providers’ vaults are equipped to handle backup tapes, DVDs, CDs, and magnetic tapes.
