Construction Document Scanning and Document Management Services

You can digitize various documents, including engineering drawings, architectural renderings, circuit diagrams, and more. Additionally, business documents like records, safety sheets, and employee training records can be integrated into a searchable document management system.

Digital versions of change orders and billing documents can be easily tracked within a document management system, ensuring accuracy and traceability throughout the project lifecycle.

Yes, digital document management simplifies compliance by centralizing regulatory and safety documents, ensuring they are up-to-date, easily searchable, and accessible from any device.

Document scanning enhances security by enabling controlled access to documents, tracking document access, and reducing the risk of misplacement or unauthorized reproduction.

All of our service providers meet or exceed all state and privacy regulations, including HIPAA. In addition, you can choose to have your service provider come to your location to scan your documents.

Yes, with the help of OCR technology, you can easily search for, edit, and share your construction documents, drawings, and diagrams.

The timeline of your project will depend on the type of service(s) you need, the complexity, and any other special requests. Large-format documents take longer to scan so it’s important to keep that in mind. Your service provider will be able to give you a more accurate timeline when you contact us with the details.

On average, it costs 7-12 cents per page, but it will depend on the size of your project, the complexity, add-on features, and any other special requests. When you contact us with the details of your project, our service providers will be able to give you a more accurate price quote.

Generally, you should organize your documents in the way you want to index them in your digital storage system. They should be free of any damage, and you should remove staples, paper clips, or other bindings so the scanning process can run efficiently and smoothly.

Typically, records storage costs anywhere from 50-95 cents per box per month. However, the price will depend on the number of boxes you have, any prep work, indexing, additional security measures, retrieval options, and any more special requests.

1. Sort and Organize: Before storing your documents off-site, sort them into categories based on their type, date, or other relevant criteria. Organizing your documents beforehand will make it easier to access them later.

2. Remove Unnecessary Items: Take this opportunity to purge any records that are no longer needed or relevant. Dispose of outdated documents following your organization’s document retention policies and regulations.

3. Boxing: Place the sorted documents into sturdy, archival-quality boxes or containers. Use appropriate-sized boxes to prevent overfilling and potential damage.

4. Labeling: Clearly label each box with information such as the contents, date range, and any other relevant identifiers. This will make it easier to locate specific records when needed.

5. Inventory: Create a detailed inventory list of all the boxes or containers being sent to off-site storage. Include box numbers, contents, and any other relevant information to track your documents.

6. Protective Measures: Consider using archival-quality folders, sleeves, or envelopes to protect individual documents within the boxes. This can help prevent damage from handling, moisture, or environmental factors.