What Is the Medical Record Scanning Process?
Step 1Assess
Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.
Step 2Contact Record Nations
Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Northport who can meet your needs.
Step 3Schedule Your Service
Northport service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.
Step 4Scanning and Digitization
Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.
Step 5Complete the Service
Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded.
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Frequently Asked Questions
Is my patient data secure when using your service?
Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.
What happens to my original paper records after scanning?
After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment
What is the purpose of medical records scanning, and how can it benefit our healthcare facility?
Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.
What is the expected turnaround time for scanning projects?
The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.
Are there any size or quantity limitations for medical records scanning projects?
Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.
Do you offer OCR (Optical Character Recognition) services for medical records?
Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.
What Our Customers Say
Resources You May Be Interested In...
How are Medical Records Stored?
How to Close a Medical Practice
The Pros and Cons of Paper Medical Records
