Devens Medical Records Scanning & Storage Services

Today’s patients demand quick and secure access to their medical information, and Record Nations Devens has the solutions you need. We offer medical record scanning services to convert patient charts into secure, searchable digital formats that seamlessly integrate with your Electronic Health Record (EHR) system.

Beyond scanning, we provide offsite medical record storage for physical files that must be retained for compliance or legal reasons. This service helps reduce office clutter, enhance security, and keep your practice organized while maintaining easy access to required documents. For additional flexibility, our cloud storage options provide secure online access to your digital records from anywhere, ensuring your team can retrieve critical information whenever needed.

Digitizing your records improves patient care and streamlines practice management. Instant access to patient data allows you to prescribe medications electronically, collaborate with healthcare providers, and reduce risks associated with paper records. Pairing scanning services with cloud storage enhances efficiency by ensuring records are not only secure but also easily accessible anytime, anywhere.

Medical Record Scanning Pricing in Devens
The cost of scanning medical records varies based on the size and complexity of your project. On average, you can expect to pay between $0.07-$0.12 per page. Factors like document preparation, indexing, and specific compliance requirements can impact the total cost.

Call Record Nations Devens to start streamlining your medical practice today. We’ll connect you with trusted scanning professionals who provide custom, cost-effective quotes for your project.

What Is the Medical Record Scanning Process?

Step 1Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 2Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Devens who can meet your needs.

Step 3Schedule Your Service

Devens service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 4Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 5Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

Find Location

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

Find Location

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Find Location

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

Find Location

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Find Location

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Find Location

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."