Beaumont Document Storage
Do you know how much time and effort your employees put into document storage and retrieving documents? Do you have a policy for how long you retain documents? How much time is spent, on average, looking for a specific file in your office? What do you do when you can’t find a file?
Record Nations Beaumont will connect you with document storage companies to help you put together a process to store your physical and digital files that is affordable and secure. In Texas, physicians must retain an adult patient’s medical records for at least seven years from the last date of service. There is no clear-cut guidance on how long Texas attorneys must preserve client files. That puts a great responsibility on attorneys to safeguard their previous clients’ interests, and original property such as currency, bonds and deeds.
All of that paper can take up a lot of square footage in an office!!
Options for Storage
After removing paper files and file cabinets away from the office to be held in a secure environment, it will be surprising how much more space you have. Record Nations’ network partner facilities can safeguard your files in times of disaster; they’re monitored 24/7 and have temperature controls to protect paper degradation. You can retrieve your documents whenever you need them.
- Cloud Storage and Services
Cloud storage gives you remote access to your business records while the physical files are stored securely offsite, or you could choose to keep them onsite even though they are also saved in the Cloud. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system manages document retention schedules and organizes documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you want to store away from the work site, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers in Beaumont.
- Choose your new provider and schedule when work will start to get your documents into secure storage.
Call Record Nations Today! (210) 460-6609
