Automotive Document Management

Our service providers are equipped to handle any type of automotive document. Some examples include: sales contracts, vehicle titles and registrations, service records, vehicle inspection reports, financial documents, vendor contracts and agreements, employee records, and more.

On average it costs between 7-12 cents per page. However, the price will depend on how many documents you have, the type, the complexity, and any other special requests. You will receive an accurate price quote when we connect you with one of our service providers.

The timeline of your project will depend on what service(s) you need, the size of your project, the complexity, and any other requirements. Your service provider will give you a timeline after you contact us with the details of your project.

All of our service providers meet or exceed all state, federal, and local regulations regarding data privacy. In addition, their off-site facilities come equipped with fire-suppressant systems, climate controls, access controls, 24/7 security, and more. Our DMS service providers can also add on encryption, access controls, version controls, redaction, and more.

When you request OCR scanning, you can easily search for, edit, and share any documents you scan into your system.

The FTC requires:

Disclosure statements – 2 years

Credit application records – up to 25 months

Documents related to sales of cars including warranty and service contracts, sales guides, sales contracts – indefinitely

Record of sales of auto parts – up to 6 years

Employee records such as time cards, compensation records, etc. – up to 3 years

Inventory records – about 2 years

A federal agency must follow this act for the collection, use, transfer, and disclosure of an individual’s PII.

GLBA protects the privacy of consumer information held by any business that provides financial products or services. It also ensures privacy protections against the sale of any private financial information.

Requires all companies to destroy consumer information to ensure customer privacy. Proper disposal includes shredding and erasing digital records to ensure consumer reports or not left unaccounted for.

Requires dealerships and financial institutions to create a written identity theft prevention program to detect, prevent, and mitigate identity theft.

Aims to enhance security for consumers by setting guidelines for any company that accepts, stores, processes, or transmits credit card information. The act focuses on improving payment security throughout the transaction process created by the major payment card brands.

The CCPA grants California consumers the right to know what personal information is collected, shared, or sold by businesses, the right to delete personal information held by businesses, the right to opt out of the sale of personal information by businesses, and the right to non-discrimination in terms of price or service by businesses.