Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Record Scanning and Storage Gainesville, FL

Medical practices have the unique challenge of protecting personal health information (PHI). Not only will you need to protect your information on a day-to-day basis, but you will need to make sure that your records are secure throughout the scanning process and when in storage.

Medical record scanning and medical record storage with Record Nations Gainesville is safe and secure. Our image processing and storage facilities are HIPAA and HITECH compliant.

Preparing Medical Records for Scanning in Gainesville

Under HIPAA privacy regulations medical providers are legally obligated to maintain, retain, and dispose of medical records in a specific way that keeps patient information safe. Implementing an Electronic Health Records System (EHR) helps medical practices to follow the HIPAA policies and improves the management of patient records overall.

Follow these simple steps to get started with medical records scanning and your digital conversion project:

Request free price quotes by filling out the form on this page. We will ask for some details about your project like the number of records you will be scanning and how much detail you want for each file.
You will receive quotes from Gainesville-based providers within minutes.
Review your options and select a provider that fits your needs. Together you can begin your scanning project.

Medical Records Storage Services

Digitizing your medical practice eliminates the need for storing patient files in your office. You will need to keep some physical files, but you can move them to an offsite storage facility.

You will have the ability to control who has access to your files and will be able to retrieve files whenever necessary. Our storage facilities also offer security features like 24/7 monitoring, live patrol, and climate control.

Medical Records Custodian

When a Gainesville healthcare facility closes, a company is appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations Gainesville can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Get Free, No-Obligation Quotes on Medical Record Scanning and Storage in Gainesville

Record Nations Gainesville offers services to help your medical practice maintain compliance and provide high-quality care. We can connect you with local providers to fulfill your medical records scanning and storage needs. Fill out the form to get started today.