How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.

Document Storage Services in Simi Valley, CA

Document storage is necessary to maintain the retention schedules of your records, but it can make your workspace messy and cluttered. Unorganized files also make searching for a document annoying and time-consuming.

Record Nations is here to help you prevent the hassle with our document storage services. We keep your records safe while keeping them organized and easily accessible. We can help your business by moving your documents to secure offsite storage, converting your documents to digital and storing them in the cloud, or setting you up with document management system software.

Our Storage Options in Simi Valley

Physical Document Storage

Record Nations will help you move your documents with physical document storage. Not only will this free up space for better purposes, but it will also better protect your documents.

Our offsite facilities have features like climate control, flood protection, fireproofing, and even underground vaults. They offer strict access controls, 24/7 monitoring, and live guard patrol. Our storage providers are familiar with and follow all federal and state privacy laws, keeping you in compliance.

Cloud Storage and Services

Cloud storage and services offer unlimited storage and accessibility from anywhere. It makes searching for and finding any document easy with a simple keyword search. Increase your workflow and productivity with cloud services.

Enjoy seamless collaboration on files stored in the cloud and rest easy knowing your documents are encrypted and safe.

Document Management System Software (DMS)

Document management systems convert your paper records into digital format and index them for organization and convenience. It allows your documents to be accessed, edited, and transferred easily and from anywhere.

Record Nations would like to improve your team’s ability to work together, even when they are apart. Prevent errors and redundancies, and promote collaboration with a document management system.

Find The Right Document Storage Service For Your Business Today

Document storage is critical for businesses to follow retention schedules and stay organized. Whether you have paper or digital documents, Record Nations has a storage solution for you. Give us a call at (805) 416-2267 or fill out the form for more information and free price quotes on your project. We have knowledgeable representatives standing by to answer your questions and connect you with local document storage providers.