Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

Can you handle large volumes of medical records, and what is the expected turnaround time for scanning projects?

Our partners have the capacity to handle large volumes of medical records and other materials efficiently. The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for health records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Records Management Services Madison, TN

Record Nations has HIPAA trained providers that offer medical records scanning and medical records storage services.

Our secure record scanning facilities prep, scan and index your medical files safely. Our storage facilities offer high-volume storage capabilities with unlimited access.

Preparing Medical Records for Scanning

Medical records scanning gives you the ability to access patient files from your EHR system, help you integrate files from other practices, and support the use of e-forms. You will be able to better manage your records and maintain compliance.

Follow these simple steps to get started:

Call (615) 933-5175 or fill out the form. Let us know the number of records you would like to scan and the level of detail you want for each file.
Local medical record scanning providers will contact you with free quotes on your project.
Choose a provider that best fits your needs and begin scanning.

Medical Records Storage Services

Physical storage is a common service partnered with medical record scanning. Some files cannot be digitized or need to be kept as backup for critical files. The use of offsite storage will open up space in your office and protect your documents.

You will be able to control access to your files, while we monitor the facilities with environmental protection and live patrol. Our storage options are high-quality and reliable.

Medical Records Custodian

If healthcare facility in Madison closes, a person or company should be appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Get Easier Access To Your Patients’ Medical Records Today

Record Nations will help you convert your paper charts to digital files while maintaining the confidentiality of your patients. Call us at (615) 933-5175 or fill out the form for free quotes on our medical records scanning and storage services.

Record Nations Madison Location

Record Nations Madison
1210 Gallatin Pike S
Madison, TN 37115
(615) 933-5175
madison-tn@recordnations.com

Our operating hours are Monday-Saturday from 9:30 AM to 6:00 PM and Sunday from 9:30 AM to 4:00 PM.