Document Storage Services Oakland, CA

Oakland Document Storage

Record Nations Oakland offers secure physical document storage, cloud storage, and document management system software. Our climate-controlled storage facilities are all HIPAA and HITECH-compliant.

Our storage locations are available for any volume of documents you may need stored. Storing your inactive, personal, or confidential documents at an off-site records storage service will eliminate clutter and ensure their safety.

Our Popular Storage Services

Physical Document Storage –
We offer highly secure, climate-controlled off-site storage facilities at low prices so you can keep your files without having to clog up your office.

Cloud Storage –
Record Nations can scan, tag, index documents to your specifications, and put them into the cloud so files are securely and quickly accessible. Cloud storage will allow you to have an organized office and the ability to know where all your documents are stored.

Document Management System (DMS) Software –
DMS software makes sharing files more convenient for your company. The software system allows employees to access the documents they need while maintaining a high standard of privacy. Instead of having to email or use snail mail, files can be shared through this secure software.

Starting the Storage Process

Step 1Prepare

Assess the number of documents your organization needs to store off site. Take note of their size and if they require any special storage accommodations. Consider if your organization may need additional, customized storage services, scanning, or destruction.

Step 2Contact

Contact Record Nations to get free, customized quotes for storage providers in your area. Our experts can quickly answer any quesitons you may have about services.

Step 3Schedule

The provider(s) we match you with will contact you with service options. You choose who will transport and store your documents–and when.

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

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(510) 394-1610

Frequently Asked Questions

How do I prepare my documents for offsite storage, and what types of items can be stored offsite?

Documents to be scanned should be well-organized and packed securely. You can store various items, such as paper records, legal documents, archival materials, and more.

How can I access my records stored offsite when needed?

Access to stored documents can be arranged by request. You can either request physical retrieval or, for some providers, access digital versions of your documents securely online.

What security measures are in place to protect our offsite-stored records from unauthorized access, damage, or loss?

Security measures for off site storage include controlled access, climate control, fire protection, and surveillance. Ask your storage provider about their specific security protocols.

Is my digitally stored data secure when stored offsite, and what security measures are in place to protect it?

Digital data is protected with encryption, access controls, and secure server infrastructure to safeguard it from unauthorized access or data breaches.

Where is the best place to store documents?

The best and safest place to store documents is in an off site facility. These facilities are monitored 24/7 and are climate controlled. This means your documents are protected from theft, prying eyes, and natural disaster. You are still able to digitally and physically access these documents when needed.

How do I store a lot of documents?

Off site document storage is a safe and efficient way to store any amount of documents. Facilities are climate controlled, secure, and are able to effectively keep track of both your materials and your retention periods for them. Off site storage facilities reduce your on site storage costs, save you time, minimize the risk of data breaches, and keep your offices organized.