Medical Data Abstraction
Optimizing Healthcare Efficiency with Medical Data Abstraction
Medical record retention poses an ongoing challenge for healthcare providers, often leading to significant costs and space constraints. As regulatory requirements surrounding medical retention schedules continue to evolve and expand, the physical storage of paper records becomes increasingly cumbersome and costly. This situation can result in the dedication of valuable office space to housing medical records, limiting the area available for patient care and administrative activities.
Record Nations recognizes this dilemma and offers a practical solution with our medical data abstraction services. By converting paper-based medical records into digital formats, we not only help you comply with evolving regulations but also significantly reduce the physical storage space needed for record retention. Our offsite facilities provide secure and organized storage for these digital records, freeing up your valuable office space for more productive and patient-focused purposes. This approach not only streamlines record management but also offers long-term cost savings and operational efficiencies for healthcare practices of all sizes.
The use of data abstraction services as a method of medical records management will provide the practice with the ability to have the medical information for frequent patients or future appointments in their Electronic Health Records System (EHR).
Medical data abstraction services provide you with a solution that encompasses partial/full record scanning along with populating your most important data into your new EHR.
Clinical abstractions can provide you with the comfort of entering the patient information you determine is best suited for your patient population. By entering this information from the original paper or digital source via a clinical data abstraction template and EHR. This allows for the information to be used as it was designed and intended, as a form of medical records storage and your medical records backup.
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Service Options for Your Records and Storage
How Healthcare Records Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on an electronic health record system or document management system of your choosing.
6. Physical files are either returned to the hospital, office, or clinic or sent to an offsite storage unit until the retention period expires.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
How does medical data abstraction work?
1. Identify the sources of medical data that need to be abstracted. This may include EHRs, paper charts, imaging reports, lab results, etc. Establish a standardized set of data elements or variables to be abstracted. This will ensure consistency in the extracted information.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from service providers in your area. Choose the provider that best meets your needs and budget.
3. Your service provider will perform the data abstraction according to your guidelines.
4. Your service provider will integrate the abstracted data into the intended destination, such as a database, electronic system, or reporting tool.
Are your data abstraction processes compliant with healthcare regulations?
Yes, all of our services providers are compliant with all state and federal regulations, including HIPAA and HITECH.
How does medical record data abstraction help my practice?
Medical record data abstraction plays a crucial role in extracting meaningful information from medical records to support various clinical, administrative, and research activities in healthcare settings. By systematically reviewing and abstracting data from medical records, organizations can gain valuable insights into patient care, outcomes, and healthcare delivery processes to improve the quality and effectiveness of care.
Can your system integrate with our existing EHR?
Utilize data abstraction to seamlessly integrate medical information for frequent patients or upcoming appointments into your Electronic Health Records System (EHR).
What measures do you have in place to ensure accurate and reliable medical data abstraction?
All of our service providers prioritize accuracy when it comes to medical data abstraction. They review your medical records and extract the relevant information and implement quality assurance measures to validate the accuracy of the abstracted data. This may involve random checks, double abstraction, or other processes to ensure the reliability of the extracted information.
How much does medical data abstraction cost?
The price of your medical data abstraction service will depend on how much data you need to be extracted, the complexity of the data, how quickly you need the project done, and more. Your service provider will give you an accurate price quote after giving them your requirements.
What is the typical turnaround time for completing my project?
Your service provider will be able to give you an accurate timeline after giving them the details of your project. The turnaround time will depend on the size, complexity, and other factors.
